New Hire Reporting

Federal and state law requires employers to report newly hired and re-hired employees in Virginia to the Virginia New Hire Reporting Center. In 1996, Congress enacted a law called the "Personal Responsibility and Work Opportunity Reconciliation Act" as part of welfare reform. This legislation created the requirement for employers in all fifty states to report their new hire and re-hires to a state directory.

New hire reporting speeds up the child support income withholding process and expedites collection of child support from parents who change jobs frequently. New hire reporting helps children receive the support they deserve.

The Virginia law requires employers to submit new hire reports within 20 days after the employee is hired or re-hired. This includes all types of employees: full-time, part-time, temporary, seasonal, etc. Employers who submit reports electronically may submit reports in two monthly transmissions not more than sixteen days apart.

The information to be reported includes the employee's full name, address, and social security number as well as the employer's corporate name, address, and federal employer identification number. The reports can be submitted in hard copy or electronically. If you use a payroll or accounting service, they can report new hire information for your company.

The Virginia New Hire Reporting Center can be reached at (800) 979-9014.

Should you need additional information regarding new hire reporting, you may contact SESCO Management Consultants by phone at 423-764-4127 or by email at sesco@sescomgt.com.